ANNUAL GENERAL MEETING AGENDA

1. Call To Order and Welcome
2. Minutes of Annual General Meeting held on Friday, May 23, 1997
3. Confirmation of Minutes
4. Report of the Directors
5. Report of the Treasurer
6. Report of the Nominations and Elections Committee
   • Submission of recommended slate of candidates for election to the Board of Directors
   • Receive any other nominations for election to the Board
7. Appointment of Auditors for 1998-99
8. CAPLA Membership - Change of Renewal Date
9. New Business
10. Motion for Adjournment

ANNUAL GENERAL MEETING MINUTES

1. Call to Order
   Deb Blower called the meeting to order at 7:35 a.m., thanked everyone for their attendance and welcomed them to the meeting.
   
   
2. Minutes of May 23, 1997
   The minutes of May 23, 1997 were tabled. No discussion.
   
   
3. Approval of Minutes
   Motion 1: Sandra Aarts moved to accept the meeting minutes of May 23, 1997. Seconded by Roberta Burke. Motion carried.
   
   
4. Report of the Directors
   Paul Zakos provided a brief overview of the activities of the Board of Directors.
   
   • CAPLA was officially incorporated in July, 1997 after the interim committee spent approximately one year working on the by-laws.
   • The FITTskills project has been completed. Among other activities, this included a one-day training session for mentors and trainers. FITT to extend into 1998/99 to include challenge examination as the main PLAR option gradually developing a broader set of assessment options for the future.
   • Early in the new year, CAPLA began working with HRDC and the CLFDB on a proposal to look at national standards for PLA practitioners. Both parties held a meeting with HRDC, as a potential funder of this project, to discuss the concept. Use of the word "standards" has resulted in much discussion, with the focus moving more towards principles of good practice in assessment and/or benchmarks.
   • TECSULT - EDUPLUS, an Ottawa consulting firm, developed a proposal for an employability program in Chile with a PLAR component for CIDA (Canadian International Development Agency) - tentative start date, Fall of ‘98.
   • CAEL benchmark study - a project team has been formed at CAEL and 1 meeting has taken place in Chicago. 5 institutions which are deemed adult friendly will be studied from a list of approximately 50 including, hopefully, one Canadian institution. Site visits will be held and a book highlighting criteria for adult friendly institutions will be published within the next year.
   • Alberta Society of Engineering Technologists project - development of a national PLAR policy for technicians and technologists funded by HRDC.
   • Council of Ontario Universities/Ministry of Citizenship survey underway to determine use of PLA in professional schools for foreign trained people - report anticipated in June 1998.
   • NALL project - CAPLA resources annotated and included in bibliography.
   • British Research Council grant for 300 pounds sterling received for Zakos visit to U.K.; Malcolm Day organizing itinerary.
   • Work is on-going to separate CAPLA from FNTI, yet maintaining an on-going close relationship with Bruce Millar (FNTI) supportive. Every attempt will be made to maintain and foster the significant aboriginal input and connections with PLAR/CAPLA.
   • NEOC re-organized as of April 1, 1998 into the Canadian Alliance of Education and Training Alliances. First issue: Revenue Canada's intention to tax employer-paid fees and educational supports.
   • In March 1998, Paul Zakos visited Sandra Aarts Community Group in London - an example of PLAR grassroots community development.
   • A study of PLAR participants in seven colleges across the country is underway - Joy Van Kleef leading this project.
5. Report of the Treasurer
   Reg Tucker reviewed the financial statement for the year ending March 31, 1998. At present, CAPLA has a deficit of $8,185. Reg suggested that reducing this deficit should be a priority of the Board over the next year. Reg moved to accept the financial statement. Cassandra Sines seconded. No discussion. Motion carried.
   
   
6. Report of the Nominations and Elections Committee
   Sandra Evans, Chair of the Nomination and Elections committee reported that nine nominations were received and asked if there were any nominations from the floor, in accordance with section eight of the by-laws. No new nominations were received. The slate of nine nominees was presented to confirm their intention to stand for office: Sandra Aarts, Jim Barlow, Deb Blower, Monica Collins, Ursule Critoph, Sandra Evans, Gaelyne MacCauley, Pat Roberts, Paul Zakos. All confirmed, with Sandra Evans confirming for Pat Roberts and Paul Zakos confirming for Ursula Critoph. Those present then provided a brief biography of themselves. Sandra Evans providing one on behalf of Pat Roberts and Ursula Critoph*. Doug Myers moved that the nominations be accepted for the CAPLA Board of Directors. Seconded by Roberta Burke. No discussion. Motion carried. The participants extended a warm welcome to the Board. Sandra reported that at their first meeting, the new board would determine executive positions and terms of office. Sandra thanked Lynn Wilson for her tremendous help and support in the last year to this position and a lot of the other work of CAPLA.
   
   
7. Appointment of Auditors for 1998-99
   Paul Zakos reported that the accounting firm of Dunwoody has been retained as auditors for CAPLA. This is the firm also used by FNTI. Bonnie Kennedy moved these auditors be retained; seconded by Monica Collins. No discussion. Motion carried.
   
   
8. CAPLA Membership
   Paul Zakos reported that present practice allows for renewal of CAPLA membership at anytime throughout the year. This is very inconvenient and not efficient use of limited human resources. Thus, as of 1999, all CAPLA membership fees, regardless of when membership lapses, will become renewable at the time of the annual conference in May of each year.
   
   
9. New Business
   Bonnie Kennedy asked what the priorities will be for the next year. Paul Zakos stated that the new Board of Directors will be having a brief meeting before the close of this conference, to decide dates for a summer meeting to develop a strategic plan for 1998/99. Paul also stated that individually and collectively, we need to keep up the good work in PLA and not be caught up in the constant obstacles. While we are making progress, we are probably not moving fast enough and have to work more together to make this happen.
   
   Don Groff added that it felt good over the last year to have the Interim Board in place.
   
   
10. Adjournment
    Deb Blower thanked participants for their attendance. Don Groff moved that the meeting be adjourned. Meeting adjourned at 8:35 a.m.